HOA management, HOA board, HOA accounting, Self-managed HOA, Getting Started, Financial, Board Tips
Follow the Dollar: A (Surprisingly Fun) Tour of Everything HOAfy Accounting Does
Meet Your Dollar Somewhere in your community, a homeowner just paid their monthly assessment. Call it $250. That dollar bill (well, the ninety-nine other dollars riding along with it) is about to go on a trip — through invoicing, into the ledger, past a bank feed, through a reconciliation, and…
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HOA management, HOA board, HOA accounting, Self-managed HOA, Getting Started, Financial, Board Tips
6 HOA Financial Reports Every Board Member Should Understand
The Short Answer Every HOA board should regularly review six financial reports: the income statement, balance sheet, statement of cash flows, accounts-receivable aging, delinquency report, and payment register. Together they explain whether the association is operating within its means, what it owns…
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HOA management, HOA board, HOA accounting, HOA operations, Financial, Compliance, Board Tips
From Leaky Roof to General Ledger: HOA Work Orders and Vendor Bills
The Short Answer An HOA work order tracks the operational job: what needs repair, who is doing it, the estimate, and the completion status. A vendor bill tracks the accounting obligation after the work and invoice are reviewed. Posting the bill should debit the correct expense account and credit…
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HOA management, HOA board, HOA accounting, Self-managed HOA, Financial, Board Tips
Why Your HOA's Bank Reconciliation Should Take 10 Minutes, Not 10 Hours
The Quarterly Reconciliation Habit Is a Symptom, Not a Strategy Ask any volunteer HOA treasurer how often they reconcile the operating account, and you will hear one of three answers: monthly (rare), quarterly (common), or "before the audit" (more common than anyone admits). The reason is almost…
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HOA management, HOA board, HOA accounting, Self-managed HOA, Financial, Board Tips
The 200-Invoice Morning – How a Treasurer Reclaimed the First of the Month
A Story Every Volunteer Treasurer Knows Linda is the volunteer treasurer at a 200-unit suburban HOA outside Phoenix. For the better part of three years, the first of every month looked the same. She would wake up early, brew a pot of coffee, open QuickBooks, and start the slow march through 20…
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