Resources for Better HOA Management

The Problem: Too Many Clicks, Not Enough Time Running an HOA means juggling dozens of decisions every week: "What's the balance for Unit 304?" "How many violations are open?" "Can I add three new units from the roster file?" "Who's behind on payments?" Normally, each question means opening the app,…

Nobody Sets Out to Enforce Selectively Here is how it actually happens. A director drives past a house with a boat in the driveway. Boats in driveways are prohibited. But he knows the owner — decent guy, works nights, boat's only there while the trailer gets fixed. He mentions it in passing. The…

The Short Answer To choose HOA software in 2026, evaluate complete workflows rather than feature lists. Ask each vendor to demonstrate the same real tasks: issue assessments, trace an owner balance, reconcile a bank account, handle a resident request, turn maintenance work into a vendor bill, send…

The Quarterly Reconciliation Habit Is a Symptom, Not a Strategy Ask any volunteer HOA treasurer how often they reconcile the operating account, and you will hear one of three answers: monthly (rare), quarterly (common), or "before the audit" (more common than anyone admits). The reason is almost…

A Story Every Volunteer Treasurer Knows Linda is the volunteer treasurer at a 200 unit suburban HOA outside Phoenix. For the better part of three years, the first of every month looked the same. She would wake up early, brew a pot of coffee, open QuickBooks, and start the slow march through 200…

The Fence That Cost a Board Eleven Months A homeowner in a 140 unit community put up a six foot privacy fence. The CC&Rs capped fences at four feet. The board sent a letter. Nothing happened. They sent another. Nothing happened. Nine months later the board voted to fine, and the homeowner's…